How To Plan An Event: Timing, Sticking To Your Rules and Getting a Calendar!


How To Plan An Event: Timing, Sticking To Your Rules and Getting a Calendar!

by Gosia Melton on January 27, 2022

Planning an event is so much more than just picking a date and inviting your guests. There are many aspects to consider, which includes timing, sticking to your rules, and getting the right calendar.

This article is all about everything you need to know in order to plan an event that will be successful. From choosing the perfect time slot for your event, to finalizing those important last minute things, this article will cover it all!

Why timing is so important

Do you know what the key to a successful event is? Timing, of course! You can't just pick a random date and expect that to be a day that people will want to attend.

Also, think about how long it will take for people to arrive at the event. If it's an hour-long date, meeting or party then you'll need to plan accordingly. If it's BIG like graduation ceremony, then you'll need to make sure there's enough time for you so it will be smooth sailing! Remember, always give yourself 30 minutes extra it will help, trust me!

Lastly, think about the total length of your event. Going back to the example of a graduation ceremony, if it's four hours long then you'll need 4 hours worth of food and drinks for everyone there. And if you do, CALL AIRPATIO RIGHT NOW! lol jk jk, maybe...

Sticking to your personal standards

It’s important that you stick to your own set of standards as the Event holder; however, you won't want to neglect the rules of your customers either. This means that you will need to follow your timeline and stick to each task on your checklist. This is very important when it comes to organizing an event because you want nothing to go wrong. Also make sure these rules are shared to the event location so everyone is a part of the team! By sticking to your timeline, you can be sure that all tasks are completed in a timely manner and there is less chance of something going wrong.

Why you need a calendar

A calendar is a must for any event! With a calendar, you will be able to see what's going on in your life and other important details that you need to know like this event your planning, right? If you're not sure where to start then just search for "free blank calendar" on Google, download it and then customize it to your liking. Or make your own! I like making mine with stickers and different pen colors for fun doodles. Personalizing it makes the calendar feel like more than just work. Also, if you have a slow month you don't just focus on that; you focus on what's next in your life. Give it a try and make it one you want to open!

Finalize last touchups for the event.

After you have scheduled your event and finalized the date, time, and location of your event it is time to finalize the last touchups for the event. This includes anything from finalizing meeting agendas to ordering necessary supplies.

You should also be thinking about what type of food to serve at your event. For example, if you are hosting a lunch or dinner party make sure you have a menu planned out. If you are hosting a coffee morning, make sure there will be plenty of pastries and other breakfast items on hand for guests to enjoy! Have a good head count!

Additionally, it is important to prepare for any emergencies that might arise. For example, if the power goes out during your event it is best to have some candles and battery-powered lights ready just in case! You should always try and plan for every possible scenario that might happen at your event. Bet you didn't think of that one, hmmmm lol jk ... IT HAPPENS lol

After finalizing those last touches, all that's left is to gather those RSVPs from those who will be attending the event! Know who's coming and give them a way to respond to you. It will build further business relationships; and hey, you may just make a new friend! This happens too! Just be you and do your best; they will see you have passion!